It is the responsibility of each exhibiting company and their personnel to abide by the rules, regulations and policies governing IAAPA Attractions Expo 2012. The information contained in this Guide is an extension of each exhibitor’s space contract. Show policies and procedures are intended to maintain the quality and safety of the 2012 Trade Show.
Questions about the information contained in the Guide can be directed to the individual vendor, as outlined on the Contractor Contacts, or to exhibitors@IAAPA.org.
2012 Exhibitor Services Guide - The information is in PDF format that is easily viewed or printed individually by section.
Section 1 – General Show Information (FULL Section Download)
Key Show Information & What’s New for 2012
Schedule & Special Time Work Permit FORM
Targeted Move-In Schedule & Request FORM
Deadlines/To Do Checklist
Contacts for Official Contractors & IAAPA Staff
Exhibitor Appointed Contractors & FORM
Trade Show Floor Plan
Insurance & Providers
Key Show Rules & Violations/Penalties
Freeman – General Information
Section 2 – Rules & Regulations (FULL Section Download)
IAAPA Contract Terms and Contract Addendum
Freeman Terms & Conditions and Freeman Online Ordering
OCCC Exhibitor Guidelines
Union Labor Jurisdictions
Fire Regulations
Section 3 – Booth Design & Components (FULL Section Download, 2MB)
Booth Display Diagrams and Photo of Linear 10’x10’ Pipe and Drape Booth
Booth Design & Display Guidelines and Variance Request Form
Product Demonstrations
Select One Audience Participation Form that Best Represents your Booth:
Blower Requirements & Blower Variance FORM
Food Sampling/Catering in Booth
Cooking, Gas, Open Flame or Heat Producing Device FORM
Balloons & Lighter-than-Air FORM & Helium Rental Options
Multi-Level & Covered Exhibits Guidelines & FORM
Fireworks, Pyrotechnics Permit FORM
Section 4 – Shipping & Material Handling (FULL Section Download)
Material Handling/Freight Movement and Shipping
Freight FAQ’s
Material Handling Worksheet & Volume Shipping
Cartload Material Handling – POV Express
Mobile Units Motorized Vehicle FORM
Shipping Labels
Marshaling Yard Map & Directions
International Freight Forwarder & Customs Broker
Domestic Transportation
Parking Information
Section 5 – Labor & Storage (FULL Section Download)
Labor – Installation & Dismantle FORM
Rigging FORM
Forklift FORM
Truss/Lifts FORM
Accessible On-Site Storage FORM
Pre- & Post-Show Storage & Refrigerated/Freezer Storage FORMS
Cleaning & Porter Service
Section 6 – Furniture, Carpet, & Custom Rentals (FULL Section Download, 4MB)
Booth Package FORM
Carpet Brochure & FORM
Standard (Essential) Furnishings Brochure & FORM
Premium (Select) Furnishings Brochure & FORM
Accessories FORM
Rental Exhibits Brochures & FORMS
Custom Booths
Fabrics, Graphics and Sign FORMS
Freeman Online Ordering
Section 7 – Other Vendor Forms (FULL Section Download 6MB)
Freeman Payment & Third Party FORMS
OCCC Ordering & Payment FORMS
Air – Water – Drain FORM
Audio-Visual & Computer FORM
Cable Service FORM
Catering Menu & FORM
Electrical FORMS /
Electrical Safety White Paper
Floral & Plant FORM
Gas FORM
Internet/Telephone FORM
Interpreters, Hostesses, Talent
Lead Retrieval FORM
Lighting FORM
Photography FORM
Security Services FORM
Shuttle Bus FORM
Telephone FORM
Section 8 – IAAPA Services (FULL Section Download, 3MB)
Badge Registration, Exhibitor Guests (formerly VIP’s), Wristbands
Hotel & Travel Information & FORM
Ancillary & Satellite Events & FORM
Show Program Exhibitor Listing
Sponsorship Opportunities
Press/Media
Exhibitor Awards Program
Give Kids the World