EXHIBITOR STAFF BADGES
Step-by-step Instructions

Complimentary Exhibitor Staff Badges are provided to exhibitors. Exhibiting companies will be allotted five (5) staff badges for the first 100 square feet of exhibit space and two (2) staff badges for every 100 additional square feet of exhibit space under contract with a maximum of 50 complimentary Staff Badges, per exhibit booth. See the chart below.

Additional Staff Badges are available at the cost of $109.00 per badge, which is the lowest member rate for the show.

 

EXHIBITOR STAFF BADGE GUIDELINES

• Registration includes complimentary access to the education conference program.
• All special events including breakfasts, lunches, and receptions are ticketed events with a separate registration fee. Pre-registration is required and space is limited.
• No one under the age of 18 can be registered as an exhibitor.
• Do not register non-exhibitors through the Exhibitor Registration site. IAAPA will charge a $100 penalty per exhibitor staff badge used by a buyer. Use the Exhibitor Guest Invitations (formerly VIP Program) to register current/prospective clients to attend the Trade Show free (see below).

 

NEW! BADGE & TICKET SHIPPING POLICY

Badges and tickets will not be automatically shipped. Exhibitors have the choice to receive their badges and purchased tickets in advance by providing a UPS or FedEx account number during the registration process. All shipping charges will be billed to this account.

Shipping Option: If you choose to have your badges and purchased tickets shipped, the last day to register is October 28. Badge holders will need to be picked up on-site. If you require changes to your badges or tickets, you must bring them to on-site registration and changes will be made. The designated contact in the Exhibitor Registration site will receive all shipped badges. If you need to purchase additional tickets after your badges have been shipped, they will be available for pickup on-site.

On-Site Pick-up Option: If you choose to pick-up your badges and purchased tickets on-site, they can be picked up at Registration for no additional charge. On-site registration hours will be posted on the show FAQ’s page.

Any lost or misplaced badges and purchased tickets must be repurchased at full cost. If the originals are located, they must be submitted in writing to IAAPA following the show for a refund.

 

EXHIBITOR REGISTRATION INSTRUCTIONS

1. Go to the Exhibitor Registration site: http://registration3.experient-inc.com/showIAA121/Default.aspx 
2. Enter a few letters of your booth name (the “Exhibiting As” name noted on your contract).
3. Once you search and locate your company name, use your IAAPA Company Member ID as your password. If you cannot locate it, contact IAAPA at +1 (703) 836-4800 or e-mail exhibitors@IAAPA.org.
4. The Contact Name listed is the person that will receive the mailed badges if you designate to receive them via UPS or FedEx (see previous page). If you wish for the Contact to be registered to attend the show, you must click the Register link next to their name under My Registrations.
5. Click the “Register Another Person” button to add additional staff.
6. Once you have registered all your staff badges, click the “Next” button until you reach the Confirmation page. Your registrations will remain Pending until you complete the registration process.
7. Confirmations are available by logging into the Exhibitor Registration site and will also be emailed to the registrant.
8. You can login to the Exhibitor Registration site to cancel or substitute staff names prior to the badges being shipped, if designated. Any changes can be made on-site at no charge.
9. There are no refunds for canceled tickets.
   
   Step-by-step Instructions (PDF)

 

SAVE TIME IN ORLANDO AND REGISTER YOUR EXHIBIT STAFF EARLY!

Register now: http://registration3.experient-inc.com/showIAA121/Default.aspx

 

 

EXHIBITOR GUEST INVIATIONS (FORMERLY VIP PROGRAM)
Step-by-step Instructions

Invite your customers to attend IAAPA Attractions Expo 2012 for FREE!

WHAT IT IS

The Exhibitor Guest Registration site is available now for exhibitors to invite their most important customers and prospects to attend IAAPA Attractions Expo 2012 as their guests. Persons registering with an Exhibitor Guest Invitation will receive free admission to the Trade Show when they register online by Friday, November 9. After November 9, the cost is $109 – the lowest of all registration rates!

HOW IT WORKS

Your company contact will receive a link to the Exhibitor Guest Registration site and a unique code late August if your booth is fully paid. Each code will have a specified allotment of complimentary registrations based on the size of the booth (see the chart on the next page). For indoor booths, each 100 square feet of indoor space is eligible for 5 Guest Invitations and for outdoor booths each 100 square feet of outdoor space is eligible for 1 Guest Invitation with a limit of 250 Invitations per exhibit booth.

Once the complimentary allotment has been met, the code will become invalid. Exhibitors may purchase additional Exhibitor Guest Invitations at the cost of $109 each if requested to exhibitors@IAAPA.org and paid by Friday, October 26. No additional Invitations can be purchased after that date.

 MAILING OPTIONS & VERIFICATION PROCESS

Exhibitor Guests will have the same mailing options as exhibitors for their badges. However, a new verification process will be in place on-site in Orlando to ensure the registrant information is accurate. Attendees and Exhibitor Guests must provide a picture ID or business card on-site to receive their badge and/or badge holder. Exhibitors are exempt from the verification process. If the exhibitor chooses to register their Exhibitor Guests directly, to ensure unauthorized attendees do not use any of their complimentary allotment, then they need to receive accurate information from their guests. Any incorrect information will be corrected on-site before the badges credentials are distributed.

It will be the exhibitor’s responsibility to ensure only the invited guest uses the code provided. IAAPA will not be held responsible for unauthorized attendees registering with an Exhibitor Guest code.

 

EXHIBIT STAFF USE OF INVITATIONS

Exhibitor Guest Invitations not used to register customers and prospects, may be used to register additional Exhibit Staff beyond the allotment of complimentary Exhibitor Staff Badges. Exhibitor Staff Badges obtained in this manner will also be complimentary, but these registrants will only have access to the trade show floor during open, published hours. These registrants will also be subjected to the verification process on-site.

Exhibitor Guest Invitations may only be used for the purposes set forth in this document; any other uses, including but not limited to, sale to members/attendees, are prohibited.

 

STAFF BADGE & EXHIBITOR GUEST INVITATION ALLOTMENTS

Booth Size	Staff Badge Allotment	Exhibitor Guest Allotment (indoor)	Exhibitor Guest Allotment (outdoor)
100 (10’x10’)	5	5	1
200 (10’x20’)	7	10	2
300 (10’x30’)	9	15	3
400 (10’x40’ or 20’x20’)	11	20	4
500 (10’x50’)	13	25	5
600 (20’x30’)	15	30	6
800 (20’x40’)	19	40	8
900 (30’x30’)	21	45	9
1200 (30’x40’ or 20’x60’)	27	60	12
1500 (30’x50’)	33	75	15
1600 (20’x80’)	35	80	16
1800 (30’x60’)	39	90	18
2400	50	120	24
3000	50	150	30
4500	50	225	45
5000	50	250	50

TYVEK WRISTBANDS

Tyvek wristbands may be worn by exhibitors during move-in, before Exhibitor Registration opens on-site, Saturday, November 10 at 12:00 p.m. The wristbands will NOT be mailed in advance, but can be picked up at the security counter located in the South Concourse near S220. A business card, paystub or some other form of ID that indicates your company name needs to be shown in order to receive wristbands. Exhibitors may wear the wristbands, instead of their exhibitor badges, during move-in, and have full access to the trade show floor. Wristbands for move-out are not needed unless the person moving out was not registered for the show. They can pick-up wristbands at the Floor Manager’s Office (near IAAPA Central and the Exhibit Sales Office on the show floor), or the Security Office is S210A.

Please note that all exhibitors will need Exhibitor Badges during trade show hours. Remember to register your staff at: http://registration3.experient-inc.com/showIAA121/Default.aspx

The Tyvek Wristband program is for EXHIBITORS ONLY. Exhibitor Appointed Contractors must pick up wristbands from security on-site at the Contractor check-in desks located at the South Employee Entrance and North Employee Entrance. See the Exhibitor Appointed Contractors information for more details.